This is a privacy statement for Socio-technica Ltd, a consultancy company in matters technological and social.
This privacy statement describes how we, Socio-technica Ltd, process personal data for our Client, collaboration and partnership register in accordance with § 10 and § 24 of the Finnish Personal Data Act (523/1999) and the EU’s General Data Protection Regulation (EU) 679/2016.
We also collect a limited amount of personal data about the visitors of our website through cookies. We detail these practices separately in our cookie statement: https://www.socio-technica.com/cookie-statement/
1. Data controller
Business ID: FI31033868
Address: Itämerenkatu 5, 00180, Helsinki
Tel. +358 45 1138301
2. Contact person for matters concerning the register
Joonas Lindeman, CEO and Head of Research
Tel: +358 45 1138301
3. Name of the register
Socio-technica client, collaboration and partnership register
4. Data content of the register: What personal data do we process?
The register contains the following information on data subjects:
Contractual information (such as the billing details) and information about the nature of the collaboration (such as its specific objectives and timing) can be attached to the personal information.
We also have to collect the IP addresses of the visitors to our website to protect it from malicious attacks. You can read more about our practices with visitors’ IP addresses from our cookie statement.
5. Regular data sources of the register: Where do we get personal data from?
We collect personal data when we are approached through the contact form on our website, through email or phone calls as well as when such data is provided to us in person by and about data subjects themselves. We also collect data from publicly available sources in accordance with applicable legislation.
6. The purpose of processing personal data: Why do we process it?
We collect data into our register to initiate communication and develop relationships with (potential) customers to our consultancy services or other (potential) partners with whom the form of collaboration is to be determined.
When we are approached through the contact form on our website as well as in cases where personal data is provided to us by data subjects themselves and on themselves by email, on the phone or in person, the legal basis of processing the data lies in the legitimate interests of the data controller. The same legal basis of legitimate interests also applies in cases where data is obtained from publicly available sources and processed according to applicable legislation.
We have identified and justified the legitimate interests through a Legitimate Interest Assessment the results of which you have a right to obtain by request. The legitimate interests concern Socio-technica Ltd being able to conduct its business as a consultancy company.
The data in the register will not be used to profile or to execute automated decision-making.
7. Storage period of the data: How long will we keep it?
We will retain personal data in the register only as long as it is necessary for us to meet legal obligations and to be able to serve the purposes stated above in this privacy statement.
However, if at any point you request us to delete your data from our Client, collaboration and partnership register, we will do so without delay. Without such a request, personal data will generally be removed within 24 months after collection, unless
8. Register protection
The access to the register is only allowed for Socio-technica employees and associates who specifically require it due to their work.
We use suitable and appropriate technical and organisational security measures to protect the data and to keep in confidential. For instance, our web traffic is protected by an SSL certificate in order to make the connection between your browser and the server more secure.
Unfortunately, no organization can guarantee complete security of data due to factors such as unauthorized entry or use as well as hardware or software failure that may compromise the security of data.
9. Disclosure of personal data in the register to third parties
We, the data controller, will only disclose the personal data of data subjects in the register to third parties in two cases:
Beyond the Socio-technica client, collaboration and partnership register, our website relies on third parties in the form of cookies that it sets. Our cookie practices are detailed in a separate cookie statement.
10. Rights of data subjects: What rights do you have?
You, as a data subject, have the right to (see Articles 12-23 of the GDPR):
Office of the Data Protection Ombudsman
Visiting address: Lintulahdenkuja 4, 00530 Helsinki
Postal address: P.O. Box 800, 00531 Helsinki, Finland
Switchboard: +358 (0)29 566 6700
Registry: +358 (0)29 566 6768
In matters concerning the processing of personal data, you can contact our company by email at the address mentioned in Section 2.
Last updated: 26.5.2020